This month marked a milestone for the engineering education community, as the EPC and E-DAP launched their practical, step-by-step Deaf Awareness Toolkit* to a wider audience for the first time.

Designed for engineers at all career stages, the toolkit offers practical training to build inclusive skills, implement meaningful measures, and encourage open participation, ultimately improving engineering outcomes through greater accessibility and communication.

 

Breaking new ground in Engineering inclusion

Hosted by EPC CEO Johnny Rich, the toolkit’s accompanying webinar ‘Being heard: How everyone benefits from deaf awarenessbrought together over 50 attendees from more than 29 institutions. It marked the first time the UK engineering community has come together in this way to explore how deaf awareness can unlock stronger communication, collaboration and innovation across the sector.

The panel featured voices from RNID, the EPC, E-DAP and professionals with lived experience, offering engineers practical, experience-led guidance grounded in real-world insight—not just theory.

 

Closed captions: a simple shift, a big impact

One key takeaway is that closed captions do more than support communication. They encourage presenters to structure content more clearly, making complex ideas easier to follow. This is especially important in engineering, where technical information needs to be communicated accurately across classrooms, meetings, and fast paced R&D environments.

Lucia Capogna (E-DAP) showed just how simple this can be in practice, giving a live demonstration of how to activate captions in PowerPoint. It is a small shift that can make a big difference, and it is easier to implement than many people realise.

 

Key messages from the panel

Frankie Garforth (RNID)
Frankie addressed widespread misconceptions around deafness, hearing loss and tinnitus, reminding us that over 18 million people in the UK are affected. “You’ll know people living with this,” she said. “It’s good to support them.” She highlighted how deaf-aware technologies like closed captions can significantly improve communication – often in ways people don’t realise until they experience it first hand.

Dr. Sarah Jayne Hitt (EPC)
Sarah Jayne emphasised that some of the most impactful accessibility technologies are already freely available. Many were showcased earlier in the webinar, and others can be explored via the EPC website. These tools, she explained, complement the learning that happens through real human connection – like her own journey learning ASL from a school teacher and later embedding deaf awareness in everyday university life.

Ellie Haywood (E-DAP)
Ellie shared how she took personal responsibility to embed deaf awareness into her workplace a few years ago. Her goal: to make accessibility part of the default way her team operated, so no one would need to ask for special measures. The impact was immediate – improving team efficiency and communication well beyond the deaf community. This inclusive approach proved particularly effective in high-tech R&D projects.

 

Pilot and student feedback

E-DAP piloted the Deaf Awareness Toolkit with nearly 500 first-year students across civil, mechanical and other engineering disciplines. Feedback was overwhelmingly positive, particularly among non-native English speakers, who reported being better able to follow lectures and understand the content.

One simple innovation, using a blank PowerPoint slide during Q&A, made a big difference in helping students catch questions that might otherwise be lost in the noise of a busy classroom.

Survey responses showed nearly two-thirds of students felt neutral to strongly positive about captions and wanted to see them used more widely.

 

Resources and tools available now

The Deaf Awareness Toolkit is designed to help educators and engineers improve everyday communication and inclusion. It includes:

 

Beyond communication: safety, inclusion and culture

Deaf awareness goes beyond communication. In engineering environments, visual alarms and clear auditory cues support safety. Inclusive meeting behaviours, accessible research environments, and awareness of hearing health can all contribute to a more inclusive and effective working culture. Clear communication isn’t just a benefit for deaf individuals, it supports better outcomes for everyone.

 

The vision: One Million Engineers

This is just the beginning. Our goal is to engage one million engineers with accessibility.

With the EPC platform reaching 7,500 engineering academics across 82 institutions, and 179,000 students enrolled in those institutions, we are taking our first steps towards that vision.

Accessibility isn’t an optional extra. It’s a core part of engineering education and inclusion that we want to instil in future engineers.

 

What’s next

E-DAP and the EPC are now working together to embed deaf awareness more deeply into engineering practice and culture. Future activities will include:

 

*E-DAP’s Role as an Ally

E-DAP is an active ally to the Deaf and deaf communities. We do not speak for them, but work in partnership with experts, advocates, and individuals with lived experience to improve awareness and inclusion in engineering and education.

We collaborate with the community to learn and co-create. Our goal is to support engineering innovation by enabling better communication for everyone, and to implement inclusion in engineering through technology, tools, learning, and partnerships that embed inclusive practices and create lasting change.

A Note on Language

Language matters. Whether someone identifies as Deaf, deaf, has hearing loss or tinnitus, they are all individuals, and respectful language helps create more inclusive spaces. If you’re unsure how to phrase something, ask. It’s always better to check than assume. Helpful guidance on terminology is available from the RNID.  

 

Any views, thoughts, and opinions expressed herein are solely that of the author(s) and do not necessarily reflect the views, opinions, policies, or position of the Engineering Professors’ Council or the Toolkit sponsors and supporters.

Overview

The Engineering Deaf Awareness Project (E-DAP) is a pioneering initiative dedicated to making deaf awareness a standard in engineering. E-DAP is a movement for meaningful, measurable change in the number of people who proactively use accessibility tech in their daily lives, supporting everyone around them. By embedding accessibility into the fabric of engineering, E-DAP is breaking down barriers, changing perceptions and creating a future where engineering truly works to make everyone’s lives more effective

Imagine a world where talented individuals and dynamic growth oriented companies are turbo charged by removing barriers in communication and understanding. In engineering—a field where communication is critical to innovation, being proactive and embedding accessibility at the norm is critical. At E-DAP, we believe technology for accessibility is the foundation for accessibility and increased performance and ground-breaking ideas. By fostering technology for accessibility and increased performance, we’re not just improving workplaces—we’re demonstrating how inclusivity fuels economic growth, creativity, collaboration and benefits everyone.

The EPC has published E-DAP resources in a toolkit in solidarity with the Project’s aims.

 

Mission and Strategic Aims

E-DAP’s mission is to embed deaf awareness into the core of engineering practices, ensuring that the profession is accessible and for all . Our strategic aims include:

 

Challenges

The engineering sector has historically faced challenges in creating inclusive environments for deaf individuals, including:

 

Initiatives and Activities

To address these challenges, E-DAP is implementing several key initiatives:

 

Toolkit Content

 

Any views, thoughts, and opinions expressed herein are solely that of the author(s) and do not necessarily reflect the views, opinions, policies, or position of the Engineering Professors’ Council or the Toolkit sponsors and supporters.

PowerPoint Subtitles Guidelines

 

1. Benefits of subtitles

 

2. Main steps

STEP 1: Activate the subtitles (See section 3)

STEP 2: Customise your settings (See section 4)

2.1. Select the language to be used
2.2. Select the subtitles position
2.3. Customise subtitles appearance (background, text size and colour)

STEP 3: Create your slide to leave room for the subtitles in line with your settings (avoid overlapping)

Note 1: You need to be connected to the internet for the subtitles to work.
Note 2: You need to change your security settings to authorise PowerPoint to access the microphone.
Note 3: You do not have to customise your settings for each presentation unless you wish to change something.

 

3. How do you activate the subtitles?

Open PowerPoint and on the main task bar select “Slide show” and tick “Always Use Subtitles” on the ribbon:

 

4. Subtitles settings

When activated, you can customise the subtitles:

 

Subtitles position

“Below slide” and “Above slide”

If one of the following options is selected

● Below slide
● Above slide

you do not have to worry about the subtitle background overlapping with slide content. However, the overall dimension of the projected slide will be reduced, so please check that it is still ok.

The examples below show the difference between “Bottom (Overlaid)” and “Below slide”.

Bottom (Overlaid)

 

Below slide

 

“Bottom (Overlaid)” and “Top (Overlaid)”

Important: If you select one of the following options

● Bottom (Overlaid)
● Top (Overlaid)

you will need to prepare your slides to leave room for the subtitles in line with your settings, and change the subtitle settings to improve visibility (see “Subtitles” > “More settings”).

The example below uses “Bottom (Overlaid)” and default settings for text and background.

On the above example we can see that the subtitles overlap with both the logo and the contents of the slide, making the visibility poor. In addition, the size of the subtitles text appears to be quite small.

The following example shows how the settings may provide better visibility of the subtitles and the contents of the slide.

More settings: Text size and colour, background colour and transparency

1) Change the settings to use a “Large Text” or “Extra Large Text” and colours that improve visibility (e.g. yellow on solid black)

2) If you cannot rework the master slides and move the logo, select a solid background to provide more visibility to the subtitles. (Although you will make the logo less visible, this should give a better experience to the people attending the presentation.)

 

Subtitles background colour

How can the slide background influence the colour of the subtitles background and text colour?

‱ What colour is the slide background?

If the slide background is white or a light colour, you should consider using a dark colour as subtitle background to create the right level of contrast and improve the visibility of the subtitles. Similarly, if the slide background is black or another dark colour, you should consider using a light colour as subtitle background.

The subtitles text colour should in turn be in contrast with the subtitles background colour.

‱ Where is the logo? Are the subtitles overlapping with the logo? Can you re-work the master slides and move it?

If you cannot move the logo, you may want to consider this:

The subtitle background is not a solid colour by default, but has a certain degree of transparency. This may still be ok if there are no other objects (like a logo) under the subtitles background. Otherwise, you may need to update this setting to have a solid colour as background.

 

5. Guidance scope and feedback

Thank you for reading this guide and for your interest in E-DAP. We hope that this guide will help you to implement deaf awareness practises.

If you’d like to be involved in any further E-DAP led events, training materials or to join the E-DAP mailing list, please complete the form via the link below or scan the QR code.

Your feedback is important to us, as it allows us to improve our events and materials for others. Please provide your feedback on this guideline and on the subtitles usage by completing the following form:

Link to form

 

Additionally, to find out more about E-DAP or to contact us, find us on LinkedIn.

You can also downloaded this guide here.

Also see How to add subtitles in PowerPoint: Demo video.

 

Any views, thoughts, and opinions expressed herein are solely that of the author(s) and do not necessarily reflect the views, opinions, policies, or position of the Engineering Professors’ Council or the Toolkit sponsors and supporters.

This content is published under a Creative Commons Attribution 4.0 International license.

Also see How to add subtitles in PowerPoint: Guidelines.

 

 

 

 

Any views, thoughts, and opinions expressed herein are solely that of the author(s) and do not necessarily reflect the views, opinions, policies, or position of the Engineering Professors’ Council or the Toolkit sponsors and supporters.

This content is published under a Creative Commons Attribution 4.0 International license.

Here you will find additional resources related to the deaf awareness.

 

E-DAP resources

 

EPC/E-DAP resources

 

Ellie Hayward blogs 

 

RNID resources

 

Other resources

 

Got a relevant resource to share? Email w.attwell@epc.ac.uk

 

Any views, thoughts, and opinions expressed herein are solely that of the author(s) and do not necessarily reflect the views, opinions, policies, or position of the Engineering Professors’ Council or the Toolkit sponsors and supporters.

At the Engineering Professors Council (EPC), we believe that inclusivity should be embedded into the heart of engineering education. One of the key areas where this is essential is supporting individuals who are deaf or hard of hearing. We are proud to be a supporter of the the Engineering Deaf Awareness Project (E-DAP), a pioneering initiative established by Dr. Emma Taylor, focused on making Deaf Awareness a standard practice within engineering, both in academia and industry.

Why This Matters in Engineering Education and Workplace Settings. 

A recent study by the University of Manchester and University of Nottingham, published in the International Journal of Audiology revealed that deafness and hearing loss affects 18 million people in the UK—around one-third of adults. Despite its prevalence, many educational institutions and industries, including engineering, face challenges in making environments fully accessible to deaf or hard of hearing individuals. The E-DAP project highlights a crucial issue: without deaf awareness, talented engineering students and professionals face significant barriers that limit their ability to contribute fully in all aspects of their daily personal, academic and professional lives.

Gaining Momentum

The E-DAP has gained significant momentum through increased collaboration and has expanded its reach, engaging a wider audience in conversations about accessibility in engineering. This growth culminated in a recent visit to Google’s Accessibility Discovery Centre (ADC) in London, where next generation Engineering Leaders Scholarship (ELS) awardees from the Royal Academy of Engineering joined forces with a diverse community to explore how technology can drive meaningful change. 

Hackathon Innovating for Deaf Awareness at Google’s Accessibility Discovery Centre (ADC)

At the ADC, the team toured the latest tech and heard a keynote presentation by award-winning EDI lead Maria Grazia Zedda, followed by a hackathon focused on developing new ideas for accessible tech in engineering. 

The hackathon hosted by Ellie Hayward (leading in implementing deaf awareness in start-up environments) and judged by Royal Academy of Engineering Visiting Professor Dr. Emma Taylor, brought together the best next generation engineering minds to tackle real-life deaf accessibility challenges.

Working in pairs, they focused on how they could develop technologies to break down barriers and develop integrated technology support for deaf individuals, in both academic and professional environments. The hackathon participants came from diverse engineering disciplines (biomedical, aerospace, software, manufacturing, mechanical, structural and spacecraft) and included;  

The team was supported by Stella Fowler and Professor Sarah Hitt of the Engineering Professors Council. Stella is also an Honorary Research Fellow at UCL and Sarah is Professor of Liberal Studies at NMITE, which focuses on a real-world, holistic and contextual approach to engineering. 

The team also benefited from valuable advice and sustained support provided by RNID, a Google ADC partner, whose expertise supported the accessibility focus of the hackathon. For further insights on fostering inclusive environments, RNID’s guidelines on accessible meetings are an essential resource.

The hackathon sparked a wide range of innovative ideas, inspired by the ADC visit and Maria’s keynote speech, and these will be further refined in a future hackathon later this year. 

Looking Forward

In the coming months, the E-DAP will collaborate on a series of outputs including hackathons, a webinar and the development of a manifesto for change outlining key recommendations for integrating deaf awareness into education and industry. It’s evident that the momentum of the E-DAP will continue to build, with a strong focus on two key areas;

A Shared Vision for Change

At the EPC, we recognise inclusivity benefits everyone. By supporting the E-DAP, we aim to create an environment where all can thrive and contribute to the future of engineering. Together, we can ensure that deaf awareness is not just an initiative but a standard practice in our field. We look forward to bringing more updates to the EPC community over the coming months.

Read our Engineering Ethics Toolkit blog Embedding ethics in engineering education through wide use of deaf awareness: a gateway to a more inclusive practice and see our Engineering Deaf Awareness Project (E-DAP) Toolkit.

This post is also available here.

Dr Emma A Taylor, founder of the Engineering Deaf Awareness Project (E-DAP), Royal Academy of Engineering Visiting Professor, Cranfield University, and Professor Sarah Jayne Hitt, PhD SFHEA, NMITE, Edinburgh Napier University, discuss embedding ethics in engineering education through wide use of deaf awareness: a gateway to a more inclusive practice.

“An ethical society is an inclusive society”. This is a statement that most people would find it hard to disagree strongly with. As users of the EPC’s Engineering Ethics Toolkit and readers of this blog we hope our message is being heard loud and clear.

But hearing is a problem:

One in five adults in the UK are deaf, have hearing loss or tinnitus. That is 12 million adults or 20% of the population. In the broader context of‘ ‘communication exclusion’ (practices that exclude or inhibit communication), this population figure may be even larger, when including comprehension issues experienced by non-native speakers and poor communication issues such as people talking over one another in group settings such as during meetings.

This ‘communication exclusion’ gap is also visible in an education context, where many educators have observed group discussion and group project dynamics develop around those who are the most dominant (read: loudest) communicators. This creates an imbalanced learning environment with the increased potential for unequal outcomes. Even though this ‘communication exclusion’ and lack of skills is such a huge problem, you could say it’s hidden in plain sight. Identification of this imbalance is an example of ethics in action in the classroom.

Across all spheres, we suggest that becoming deaf aware is one way to begin to address communication exclusion issues. Simple and practical effective tips are already widely disseminated by expert organisations with deep in the field experience (see list of resources below from RNID). Our collective pandemic experience took us all a great step forward in seeing the benefits of technology, but also in understanding the challenges of communicating through the barriers of technology. As engineering educators we can choose to become more proactive in using tools that are already available, an action that supports a wider range of learners beyond those who choose to disclose hearing or understanding related needs. This approach is inclusive; it is ethical.

And as educators we propose that there is an even greater pressing need to amplify the issue and promote practical techniques towards improving communication. Many surveys and reports from industry have indicated that preparing students for real world work environments needs improving. Although they often become proficient in technical skills, unless they get an internship, students may not develop the business skills needed for the workplace. Communication in all its forms is rightly embedded in professional qualifications for engineers, whether EngTech, IEng, CEng or other from organisations such as the UK’s Engineering Council.

And even when skills are explicitly articulated in the syllabus and the students are assessed, much of what is already being taught is not actually being embedded into transferable skills that are effectively deployed in the workplace. As education is a training ground for professional skills, a patchy implementation of effective and active practice of communication skills in the education arena leads to variable skill levels professionally.

As engineers we are problem solvers, so we seek clarification of issues and derivation of potential solutions through identification and optimisation of requirements. The problem-solving lens we apply to technology can also be applied to finding ways to educate better communicators. The “what” is spoken about in generic terms but the “how”, how to fix and examine root causes, is less often articulated.

So what can be done? What is the practical framework that can be applied by both academics and students and embedded in daily life? And how can deaf awareness help get us there?

Our proposal is to work to embed and deploy deaf awareness in all aspects of engineering education. Not only because it is just and ethical to do so, but because it can help us see (and resolve) other issues.  But this won’t, and can’t, be done in one step. Our experience in the field shows that even the simplest measures aren’t broadly used despite their clear potential for benefit. This is one reason why blogs and toolkits like this one exist: to help educators embed resources and processes into their teaching practice.

It’s important to note that this proposal goes beyond deaf awareness and is really about reducing or removing invisible barriers that exist in communication and education, and addressing the communication problem through an engineering lens. Only when one takes a step back with a deaf awareness filter and gets the relevant training, do your eyes (and ears) open and see how it helps others. It is about improving the effectiveness of teaching and communication.

This approach goes beyond EDI principles and is about breaking barriers and being part of a broader student development approach, such as intellectual, emotional, social, and personal growth. The aim is to get students present and to be in the room with you, during the process of knowledge transfer.

As we work on making our engineering classrooms better for everyone, we are focusing on understanding and supporting students with hearing impairments. We are taking a step back and getting re-trained to have a fresh perspective. This helps us see things we might have missed before. The goal is not just to be aware but to actually improve how we teach and communicate.

We want our classrooms to be inclusive, where everyone’s needs are considered and met. It is about creating an environment where all our students, including those with hearing impairments, feel supported and included in the learning process. And stepping back and taking a whole human (“humanist”) view, we can define education as an endeavour that develops human potential—not just an activity that produces nameless faceless quantifiable outcomes or products. As such, initiatives such as bringing forward deaf awareness to benefit broader communication and engagement provide a measurable step forward into bringing a more humanistic approach to Engineering Education.

So what can you do?

Through the EPC’s growing efforts on EDI, we welcome suggestions for case studies and other teaching materials and guidance that bring together ethics, sustainability and deaf awareness (or other issues of inclusivity).

We’re pleased to report that we are aiming to launch an EDI Toolkit project soon, building on the work that we’ve begun on neurodiversity. Soon we’ll be seeking  people to get involved and contribute resources, so stay tuned! (i.e. “If you have a process or resource that helped your teaching become more inclusive, please share it with us!”).

 

RNID resources list

 

Other resources

 

Any views, thoughts, and opinions expressed herein are solely that of the author(s) and do not necessarily reflect the views, opinions, policies, or position of the Engineering Professors’ Council or the Toolkit sponsors and supporters.

This article is also available here.

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