Legitimate Interest Notice

Legitimate interests

Under the new data protection law starting in May 2018 we have a number of lawful reasons that we can use (or ‘process’) your personal information. One of the lawful reasons is called ‘legitimate interests’.

Broadly speaking Legitimate Interests means that we can process your personal information if:

  • We have a genuine and legitimate reason and we are not harming any of your rights and interests

So, what does this mean? When you provide your personal details to us we use your information for our legitimate business interests to carry out our primary purpose to provide a forum at which engineers working in UK higher education can exchange ideas about engineering education, research and other matters of common interest and come together to provide representation to key audiences such as funders, influencers, employers, professional bodies and Government. Before doing this, though, we will also carefully consider and balance any potential impact on you and your rights.

Some typical examples of when we might use the approach are for direct marketing, maintaining the security of our system, enhancing, modifying or improving our services, determining the effectiveness of services.

Our vision

The vision of the Engineering Professors Council is that “as a crucible for the nation’s innovation and skills base, engineering in higher education will be held in high esteem and perspective of its workforce shall be respected and influential.”

Our mission

  • To represent the perspectives of engineering academics to the wider higher education sector, to the governments of the UK and to the wider population.
  • To ensure engineering academics are informed of developments in national and sector policy that may affect them.
  • To encourage and facilitate the sharing of best practice and resources to enhance the

professionalism of engineering academics.

  • To work in partnership with other organisations in the higher education and engineering sectors to achieve the EPC’s vision.
  • To be inclusive in all the EPC’s activities, supporting the involvement of academics at all stages in their careers, whatever their background, and supporting the diversity of the sector.

Our values

To the outside world, the EPC should be recognised as:

  • Influential – able to achieve impact or change whether in national policy or in academic practice.
  • Representative – speaking on behalf of all engineering academics.
  • Authoritative – speaking from a position of expertise.

To our members, the EPC should represent:

  • A collaborative approach – a willingness to work with our members and with other stakeholders in the broader interests of our members.
  • Principled – acting honestly, transparently for the wider good.
  • Support – meeting our members’ needs and enhancing their professionalism.
  • Inclusiveness – supporting the diversity of the HE engineering sector through its institutions, its staff and its students.

We believe that our members share our values and want to know how to support us. We will process the personal information you have supplied to us to conduct and manage our business to enable us to give you the most appropriate marketing, information, services and events and provide the best and most secure experience. These are what we consider to be our ‘Legitimate Interests’.

Our interests

The following are some examples of when and why we would use this approach:

  • Direct Marketing: We may send out postal marketing of conferences and events or to gather opinion. We will make sure our postal marketing is relevant for you, tailored to your interests. We may send electronic communications to your organisation in line with PECR (2003) business to business text and email regulations. Or we may send them to you as an individual having expressly agreed to this on taking out your direct membership.
  • Your best interest: Processing your information to ensure our websites and systems are secure.
  • Personalisation: Where the processing enables us to enhance, modify, personalise or otherwise improve our services/communications for the benefit of our members.
  • Analytics: To process your personal information for the purposes of member analysis, assessment, and direct marketing, on a personalised or aggregated basis, to help us with our activities and to provide you with the most relevant information as long as this does not harm any of your rights and interests. Please see our Privacy Policy.
  • Research: To determine the effectiveness of events, campaigns and to develop our services, systems and relationships with you.
  • Due Diligence: We may need to conduct investigations on member organisations to determine if those organisations and individuals have been involved or convicted of offences such as fraud, bribery and corruption.

We will also hold information about you so that we can respect your preferences for being contacted by us.

Your interests

When we process your personal information for our legitimate interests, we will consider and balance any potential impact on you and your rights under data protection and any other relevant law. Our legitimate business interests do not automatically override your interests – we will not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

For more information about your rights, please see our Privacy Policy.

Remember, you can change the way you hear from us or withdraw your permission for us to process your personal details at any time by using contacting us on memberships@epc.ac.uk

This document was last updated: February 2018 and reviewed May 2019